Privacy Policy

This Privacy Policy explains how we collect, use, store, and protect your data when you use our website, application, or services.

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Effective Date: January 28, 2026

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Evercast, LLC Privacy Policy

Evercast LLC ("we", “us”, “our”) are committed to protecting and respecting your privacy. We will never sell or rent your personal data to anyone.

This privacy policy (“Privacy Policy”) and any other documents referred to herein set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting app.evercastpresenter.com (“Site”), you are accepting and consenting to the practices described in this Privacy Policy.

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Data controller

In relation to the personal data of individuals located in the EU and for the purposes of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (“GDPR”) or any subsequent amendment, replacement, or supplementary legislation (“Data Protection Law”), the data controller is:

Evercast LLC
7373 East Doubletree Ranch Road, Suite 200
Scottsdale, Arizona 85258, USA

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Legal basis for processing

We collect and use the personal data described below in order to provide you with access to our Site and Services in a reliable and secure manner. We also collect and use personal data:

  • For our legitimate business needs.
  • To fulfill our contractual obligations to you.
  • To comply with our legal obligations.

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Evercast Presenter app: data access, collection, use, maintenance, and sharing

When you use the Evercast Presenter app for Zoom, Microsoft Teams, or Google Meet (“Conferencing Platform”), we may access, collect, use, maintain, and share certain data necessary for providing our services.
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1. Data Access & Collection

We may collect and process the following Conferencing Platform-related data:

  • Meeting metadata (such as meeting ID, time, duration, and participant details).
  • User account details required for authentication and integration.
  • Audio and video streams, strictly for real-time collaboration. Evercast does not store this data beyond the session unless explicitly permitted by the user.
  • Usage data, including how users interact with Evercast’s features within the Conferencing Platform.

We do not collect or store Conferencing Platform chat messages, private meeting content, or any other user-generated data unless explicitly authorized by the user.
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2. How We Use Your Data

We use this information to:

  • Enable Evercast’s real-time collaboration features.
  • Improve service performance and optimize user experience.
  • Provide customer support and troubleshoot technical issues.
  • Live session data is processed in real-time and is not retained beyond the session duration unless explicitly saved by the user.
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3. Data Maintenance & Retention

  • Evercast retains only necessary metadata and authentication logs for as long as required to provide services, ensure security, troubleshoot issues, or comply with legal obligations.
  • Meeting content, including audio and video, is NOT stored after the session unless explicitly saved by the user.
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4. Data Sharing & Disclosure

  • Evercast does not sell user data.
  • We may share necessary integration data with the Conferencing Platform to facilitate service functionality.
  • Trusted third-party service providers may assist in delivering Evercast features, in compliance with applicable data protection laws.
  • If legally required, we may disclose limited data to law enforcement or regulatory bodies.

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Information we may collect from you

We may collect and process the following information about you:
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Information You Provide to Us

You may provide us with personal data by:

  • Registering on our Site or subscribing to our services.
  • Corresponding with us via phone, email, or other communication channels.
  • Participating in Evercast presentations, demos, or recorded sessions.

This may include your name, email address, phone number, company, project details, and other relevant personal information.
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Information We Collect Automatically

With each visit to our Site or use of our Services, we may automatically collect:

  • Technical information (IP address, browser type/version, time zone, operating system, and plugins).
  • Usage data, including page visits, session interactions, authentication logs, and device information.
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Information from Other Sources

We may receive information about you from:

  • Third-party integrations, including Enterprise Identity Providers for single sign-on.
  • Trusted service providers that assist with authentication, security, and analytics.

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Disclosure of your information

We do not sell, rent, or trade your personal data. We may disclose your data in the following circumstances:

  • Legal requirements: If necessary to comply with a legal obligation or protect our rights.
  • Mergers or acquisitions: If Evercast is acquired, user data may be transferred as part of the business assets.
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Third-Party Services We Work With

Evercast may share data with trusted third-party service providers, including:

  • Amazon AWS (cloud storage & infrastructure)
  • Google Analytics (site analytics)
  • Okta/Auth0 (authentication services)
  • Zendesk (customer support)

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Where we store your personal data

Evercast operates globally, and data may be stored in the United States or other jurisdictions where we engage service providers. We comply with GDPR and other relevant regulations when transferring data internationally.

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Data protection & security

We implement strict security measures to protect your personal data, including:

  • Encryption for transmissions within Evercast.
  • Secure cloud storage solutions.
  • Limited access controls and authentication security.

Despite these measures, no transmission of data over the internet can be guaranteed to be 100% secure.

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Data retention policy 

We retain user data only as long as necessary for:

  • Providing services.
  • Compliance with legal obligations.
  • Resolving disputes and enforcing agreements.

De-personalized analytics data may be retained beyond account deletion for service improvement purposes.

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Your Data Subject Access Rights

Under applicable data protection laws, including the GDPR for users in the EU and UK, you have the following rights regarding your personal data:

  • Right to Access – You have the right to request a copy of the personal data we hold about you.
  • Right to Rectification – You have the right to request correction of any inaccurate or incomplete data.
  • Right to Erasure ("Right to Be Forgotten") – You can request the deletion of your personal data where it is no longer necessary for the purposes for which it was collected.
  • Right to Restrict Processing – You may request that we limit the processing of your personal data in certain circumstances.
  • Right to Object – You have the right to object to the processing of your personal data for direct marketing or other legitimate interests.
  • Right to Data Portability – You may request a copy of your data in a structured, machine-readable format.
  • Right to Withdraw Consent – If we process your data based on consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at privacy@evercast.com. We will respond to your request in accordance with applicable data protection laws, typically within 30 days.

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Age restrictions

Evercast is not intended for users under the age of 18.

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Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page, and where necessary, notified via email.

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Contact us

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to:

Evercast LLC
7373 East Doubletree Ranch Road, Suite 200
Scottsdale, Arizona 85258, USA

By email: support@evercast.us


Last Updated: January 28, 2026

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